- Applicants for financial aid must be a U.S. citizen, permanent resident, or other eligible non-citizen,
- International students on a VISA are not eligible for any financial aid through our office, check with International Student Services.
- Must be registered with Selective Service, if you’re male,
- Must be enrolled or accepted for enrollment as a degree-seeking student (Special Students FAQ),
- Must be enrolled at least half-time (for most financial aid funds),
- Must maintain satisfactory academic progress (SAP),
- Must not be in default on a federal student loan and not owe money on a federal student grant, and
- Must not have been convicted for the possession or sale of illegal drugs.
Academic Year - Fall/Spring Semesters
Undergraduate 12+ credits 6 credits Special – UNRS/EDCS 12+ credits 6 credits Graduate 8+ credits 4 credits Law 12+ credits 6 credits Pharmacy – DPH 1, 2 & 3 12+ credits 6 credits Pharmacy – DPH 4 7+ credits 4 credits Medicine 8+ credits 4 credits Physicians Assistant 14+ credits 7 credits Physical Therapy 15+ credits 8 credits Veterinary Medicine 14+ credits 7 credits Dissertator 3 credits N/A
Undergraduate, Pharmacy, and Law students must have an enrollment status of at least half-time to be eligible for summer aid. Half-time enrollment status in the summer is based on the number of credits you are enrolled in, as well as the total number of weeks you are enrolled for in the summer session.
Graduate, Medical & Veterinary Medicine students must be enrolled for 2 credits for at least 4 weeks to be eligible for aid.
Dissertators must be enrolled for at least 3 credits for at least 4 weeks to be eligible for aid.
The following three components are evaluated at the end of each academic year:
- Undergraduate students must have a minimum cumulative grade point average of 2.0.
- You must successfully complete a cumulative 2/3 (67%) of all credits for which you attempt.
- “Attempted” coursework includes all classes that appear on your official transcript, including those with a DR (dropped) or W (withdrew) grade notation. The last day to drop classes without a DR or W notification varies each semester – check the Registrar’s Office “Key Deadlines” for specifics.
- “Completed” coursework includes all classes with a passing grade (D or above). Credits that are dropped, failed, or incomplete will negatively impact your completion rate.
- You may not enroll for more than 150% of the number of credits needed to complete their degree. Transfer credits and prior degree credits are included in this evaluation.
Evaluation of SAP takes place after the academic year ends and final grades have been reported in May.
If you fail any one or more of the three requirements, you will be notified via e-mail – typically in early June – and the notification will include details on both the failure and your options to move forward. No financial aid can be awarded or disbursed to a student that has failed any component of SAP.
If any financial aid was offered to you prior to the official SAP evaluation, the funds will not disburse until you have an approved appeal. This is especially timely if you need financial aid for the summer semester.
If you fail SAP, you’re given the opportunity to appeal the loss of financial aid by addressing the cause and issues with your academic progress as well as meeting with an academic advisor to work on an academic plan to make sure the issues can be resolved moving forward.
If you have justifying circumstances that led you to not meeting minimum academic requirements, we would encourage you to appeal. Examples of justifying circumstances include but are not limited to:
- Medical illness or injury
- Death of a family member
- Personal difficulties
- Military Services
- Family circumstances
- Financial difficulties
- Difficulties managing priorities
Required Appeal Documents
- Attach an appeal letter to the SAP Student Appeal Cover Form.
- Submit the SAP Advisor Form. It is your responsibility to meet with your advisor and give them this form.
- If you have failed SAP, both forms are also located in your My UW Student Center, under View Financial Aid, and the current aid year, then click the yellow box labeled Application Status.
Check out deadlines for receiving financial aid, which includes submitting SAP appeal documents. We will notify you of the results of your appeal within 2-4 weeks of the receipt of BOTH student and advisor forms.
We encourage you to appeal, but if you feel there’s a barrier to the appeal process, you have the following options:
- If you failed the GPA requirement, bring your cumulative GPA up to a 2.0.
- If you failed the 2/3 completion rate, enroll and complete a high enough percentage of your classes to bring your cumulative rate up to 2/3 (67%).
Once you make up your deficient GPA and/or increase your completion rate notify our office in writing by emailing email@example.com – always include your Campus ID Number.
Failing SAP means you are not eligible for financial aid without an approved appeal and financial aid is not retro-active if you choose not to appeal or your appeal is not approved before the semester ends.